Rules and Regulations

Rules and Regulations of the Ocular Trauma Society of India

1. Name of the Society

The Society shall be called “OCULAR TRAUMA SOCIETY OF INDIA” (O.T.S.I.) and its jurisdiction will be throughout the world.

2. Membership

Those who have qualified for the degree of M.B.B.S. or equivalent with a recognized post-graduate qualification in ophthalmology are eligible for membership.
Those who are not eligible under (a) but with special interest in ocular trauma can be enrolled as associate members.
Membership has to be proposed and seconded by members of the Society of 3 years standing. However the final decision will rest with the Executive Committee.
Types of membership will be as mentioned in the bye-laws.

3. Fees

Fees is liable to be change from time to time with the approval of the General Body.
There will only be Life Membership Fee which at present would be Rs.3,500/-
Associate Membership Fee – Shall be decided by the Executive committee time to time.
Overseas membership Fee – 100 /-USD
Members of 35 years or younger may pay in two equal yearly installments.

4. Cessation of Membership

Resignation of the member
Death of the member
On the ground of misconduct or such act detrimental to the interest of the society

5. General Body

All members of the Society except Associate members, Honorary members and Foreign members will constitute the General Body

6. Privileges & Duties of members

To look after the fulfilment, upliftment or betterment of Society.
To elect the office-bearers of the Society
To elect the Executive Committee of the Society
To attend the General Body meetings regularly
To decide the policy matters of the Society
To give necessary information to the Society
To make and amend rules and bye-laws for the smooth functioning of the Society
To adopt the audited account of Society and its estimated budget
To adopt the audited account of Society and its estimated budget
To raise fund for the Society
To avoid indulging in activities which are prejudicial to the aims and objectives of the Society.

7. General Body Meeting

The General Body meeting should preferably be held every year at the time of the annual conference.
However it must be held every three years when elections have to take place.
The report of the Society, audited account and estimated budget will be presented at the time of the General Body meeting
The notice of the General Body meeting will be issued by the General Secretary at least one month before the date of the meeting.
Extra-ordinary General Body meeting can be called by the President or by General Secretary on receiving a written request from 1/4th members of the Society 10 days notice will be necessary for such meeting stating the purpose of such meeting . No other matter will be transacted in it.

8. Composition of Executive Committee

The members of the Executive Committee will be elected by the General Body during its meeting. Only regular members will be eligible to vote and contest. The Executive Committee will consist of:

1	President	One
2	Vice President	Two
3	General Secretary	One
4	Joint Secretary	Two
5	Treasurer	One
6	Head Quarter member ( Delhi/ New Delhi)	One

Ex-officio members
g	Immediate Past Presidents	Two
h	Immediate Past Gen. Secretary	One

Zonal members
i	One each from Central, North, South, East & West zones	One
j	President’s nominee	Two
k	Army representative	One

9. Term of the Executive Committee

The term of the Executive Committee shall be for 3 years or till the next election whichever is later

10. Election Procedure

Elections will be held every 3 years during the General Body meeting. Only valid regular members will be eligible to vote.
Elections will be supervised by an Election commission appointed by the President. It will be by secret voting.

11. Meeting of the Executive Committee

The meeting of the Executive Committee can be held as often as convenient but at least once a year.
At least 10 days notice will be required to call the Executive Committee meeting by the General Secretary.
However an urgent Executive Committee can be called by the President or by the General Secretary after getting a written request from 5 members of the Executive Committee 2 day notice.
Quorum for the Executive Committee meeting will be 5 or 1/4th of the Executive committee members whichever is less. If quorum is not complete the meeting will be adjourned for ½ hour after which the quorum will not be necessary.

12. Functions and powers of Executive Committee (E.C.)

The E.C. shall control, supervise and manage the affairs and funds of the Society. It will work for the fulfilment of aims and objects of the Society.
To prepare plans, projects and programmes of the Society.
To invest the funds of the Society not immediately required in such a manner as beneficial to the Society
To accept donations, grants, gifts, contributions & endowments.
To take all legal steps which may be beneficial to the Society.
To appoint committee(s) for disposal of any business or for advice in any matter pertaining to the Society.

13. Bye-laws

The Society can frame bye-laws for the smooth running of the Society
New bye-laws can be made by E.C. which will become operative after getting approval of 3/5th majority in General Body.
The bye laws can be amended or removed by executive committee or any member after giving 30 days notice and on getting the approval of 3/5th members of the General Body.

14. Eligibility and Functions of Office Bearers

President

For holding the post of President a member should have a good standing in the Society for at least 5 years.
The President will act on behalf of the Society and will represent the Society during his tenure.
He shall preside over all the meeting of the EXECUTIVE Committee and the General Body.
He shall give the deciding vote in any meeting if the votes are equal on either side.
He may appoint sub-committee(s) for any specific purpose with the consent of the Executive Committee.
After his tenure he will be designated as Immediate Past President and shall serve in this capacity as an ex-officio member of the executive committee.

Vice President

He shall assist the President in every way in discharging his duties.
Whenever the post of President is vacant he will replace the President and will discharge all his duties.
He shall have at least 3 years good standing in the Society.

General Secretary

He shall have at least 5 years good standing in the Society.
He shall attend all the meetings of the Society and shall maintain an accurate record of all the meetings.
He shall conduct all correspondence on behalf of the Society.
He shall keep an updated register of all the office bearers and members of the Society.
He shall issue all the notices of the meetings in time.
He shall notify all the members about the result of election to various offices and committees.
All properties and documents of the Society shall be under the custody of the General Secretary
The Secretary in the unforseen circumstances can make payments as stipulated in bye-laws.
He can appoint and dismiss office staff and fix their salary with the approval of the executive committee or in emergency with the approval of President.

Joint Secretaries

The joint Secretaries will help the General Secretary in carrying his duties.
They will carry out any responsibility given to them by the General Secretary or President.
In the absence of the General Secretary, the senior Jt. Secretary will look after his work.

Treasurer

The Treasurer shall receive all money due to the Society and shall make all payments in accordance with the rules and bye-laws framed by the Society. He shall maintain an accurate record of all such transactions and shall sign every receipt given on behalf of the Society.
He will get the annual account audited by a Chartered Accountant and present it in the Executive Committee and General Body meetings. He will also prepare an estimated budget for the next year.
He shall maintain the bank accounts of the Society. F. Head quarter Member shall keep ALL important original documents of OTSI in safe custody.They are open for inspection by any member on written request to the president / secretary.

15.Awards, Orations

Life time Achievement award and any other prize can be instituted from time to time by the Executive committee. The President shall constitute a THREE member committee, preferably of senior members.

16. Finances

The financial year of the Society will be from 1st April to next 31st March.
The Bank Account will be operated by any two of the following :- President, General Secretary & Treasurer. However normally one of the signatories should be Treasurer. The accounts of the society will be audited
The accounts should be kept in any Nationalized Bank.

17. Dissolution

The financial year of the Society will be from 1st April to next 31st March.
The Bank Account will be operated by any two of the following :- President, General Secretary & Treasurer. However normally one of the signatories should be Treasurer. The accounts of the society will be audited
The accounts should be kept in any Nationalized Bank.

18. Legal Proceedings

Society may sue and/or be sued- in the name of the General Secretary as per provision laid down under Sec.6 of the “Societies Registration Act of 1860” as applicable to the National Capital Territory of Delhi.
The Bank Account will be operated by any two of the following :- President, General Secretary & Treasurer. However normally one of the signatories should be Treasurer. The accounts of the society will be audited
The accounts should be kept in any Nationalized Bank.

19. Amendment in Rules & Regulations and Memorandum

Any amendment in Memorandum or Rules and Regulations will be carried out in accordance with Section 12 & 12 A of the “Societies Registration Act of 1980” as applicable to the National Capital Territory of Delhi.

20. Application of the Act

All the provisions under the Sections of “Societies Registration Act of 1860”, as applicable to the National Capital Territory of Delhi, shall be applicable to this Society, .

21. Essential Certificate

Certified that this is the correct copy of the Rules and Regulations of Ocular Trauma Society of India.